Administrative Assistant Job Vacancy - Filled!

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POSITION: Administrative Assistant

TYPE: Part Time - Hourly

OVERVIEW

Historic Albany Foundation is a 501 c 3 non-profit organization whose mission is to preserve and protect buildings that have architectural, historic, or civic value through advocacy, technical assistance and education.  

POSITION

The Administrative Assistant position at Historic Albany Foundation is part-time, up to 16 hours per week on average, with more hours required for special events (namely Feast in the spring, Stoop Stroll / House and Garden Tour in the summer,  and Built in the fall).  This position shares the administrative and program tasks as part of the HAF administrative office team.  This position can be accomplished Monday through Friday, with some evening and weekend hours required for special events and programs. Hours and days can be flexible with mandatory attendance each Wednesday morning.

This position works closely with the Membership, Outreach, and Programming Manager, the Director of Preservation Services, and the Executive Director.  

RESPONSIBILITIES

General Administrative Support   These activities support income-producing programs and events and have proven to result in increased membership and attendance

  • Updating monthly membership renewal letters and mailing to soon-to-expire members

  • Emailing soon-to-be-expiring members

  • Filing

  • Managing the donor database (including inputting, exporting, tagging, and running lists)

  • Managing the CRM audience using the information from the donor database 

  • Transferring data from Square into the above channels

  • Generating all thank you letters via mail merge 

  • Managing online community calendars with upcoming programming dates and descriptions 

  • Ordering office and event supplies

  • Errands such as the post office, picking up supplies, etc.

  • Other administrative duties as they arise

Special Events and Programs These activities directly support annual fundraising events and programs:

  • General event administration

  • Assistance with online auctions

  • Assistance with RSVP lists for events

  • Attend major events and programs for assistance with registration, and onsite needs

QUALIFICATIONS AND SKILLS

  • Minimum of high school diploma

  • At least five years of experience in a similar administrative position

  • Attention to detail and accuracy

  • Ability to work independently 

  • Self-starter

  • Proficient in various technology and software including Microsoft Office, Google Drive, and ability to learn various database and website software

  • A valid NYS Driver’s License for the ability to drive for occasional errands is required

Hourly Rate of Pay:  $18

HAF provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or ability.

To Apply:  Please email a cover letter and resume to Pamela Howard, Executive Director at phoward@historic-albany.org by Friday, January 20, 2023.  No calls, please.

48 Hudson Update!

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Phase I and II Complete!
Earlier this fall, exterior masonry work was done on the east and west walls of 48 Hudson, closing out our first Environmental Protection Fund grant from the NYS Office of Parks, Recreation and Historic Preservation for $268,000.  Ganem Contracting, our masonry contractor was able to use new bricks that are in keeping with the size, shape and color of the original bricks on the 1840’s addition. The earlier phases included the foundation and H - bent restoration. These were completed in 2020.
 
Roof and Façade to Undergo Transformations in 2023
Having completed Phases I and II and the and finishing the previous grant cycle from the NYS Office of Parks, Recreation and Historic Preservation, we are now embarking on our new $500,000 round of grant funding that will allow us to raise the 1728 roof back to its original Dutch pitch, and to restore the façade to its original look as an early 18th century Dutch home.  We will be going out to bid in the spring anticipating work to begin mid-summer 2023.
 
HSR Update 
In addition to the physical construction project going on at 48 Hudson, we are also working on a Historic Structures Report with John G. Waite Associates and Mt. Ida Press.  A historic structures report (HSR) provides documentary, graphic, and physical information about a property's history and existing condition. Broadly recognized as an effective part of preservation planning, a HSR also addresses management or owner goals for the use or re-use of the property.  It provides a thoughtfully considered argument for selecting the most appropriate approach to treatment and outlines a scope of recommended work. 

The research that has taken place on 48 Hudson that will be contained in our HSR will serve as an important guide for all changes made to the building during the ongoing stabilization and restoration project, as well as post-project maintenance procedures. The HSR for the Van Ostrande Radliff house will tell the story of those who lived and worked in the building, the evolution of the building itself from residential to commercial, the physical expansion of the building, as well as how the neighborhood around it has changed over the last three centuries. It is anticipated that the HSR will be completed in 2023 and will be available for purchase to the public. 

Tax Credits for 48! 
One of the more creative ways we will be raising capital for the completion of the project at 48 Hudson is through selling our tax credits.  The 48 Hudson Project qualifies for New York State and Federal rehabilitation tax credits, however, since HAF is a non-profit entity that doesn’t pay taxes, we can’t use them ourselves. To take advantage of these credits, we will be selling them.  In early 2023 HAF will be holding a series of informational meetings for potential investors who would like to purchase the tax credits.  These are available to anyone who pays federal and NYS income taxes and the minimum investment is low enough for anyone interested to participate. Stay tuned for more and please feel free to reach out if you are interested in learning more.

Dutch Cultural Exchange and Mathias Visit
Since 2019, HAF has been working on a cultural exchange program with the Cultural Heritage Agency of the Netherlands to gain and share expertise on adaptive reuse and restoration. After years of planning, we hosted three week-long workshops with experts from the Albany region and the Netherlands working on the Van Ostrande-Radliff House and Van’t Lindenhoutmuseum in Nijmegen, Albany’s sister city. 

We made many new friends and gained so much knowledge and insight. From the workshops, we realized that the Van Ostrande-Radliff House is not just one of the few remaining Dutch buildings in Albany, but is really Albany’s witness building.  It has seen more of Albany’s history than anything else in the city. It was present when Benjamin Franklin presented the Albany Plan of Union (just a block away) and when John Wilkes Booth performed at the Albany Gaiety (Lincoln was in town at the time) both just around the corner. The Van Ostrande-Radliff House is really Albany’s building.

After the conclusion of our workshops, our partner at the Cultural Heritage Agency, Mathijs Witte, came to visit us at the end of October.  It was a delight to finally meet our friend in person. We toured many of the Albany sites that we talked about during the workshops including 48 Hudson. Mathijs ended his visit with us at BUILT, taking home a bit of Albany art to add to his collection. We look forward to working with the Cultural Heritage Agency of the Netherlands in the future on more exciting projects! 

Historic Albany Foundation awarded a Multi-Year Grant of $40,000 a year for two years by New York State Council on the Arts

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Albany, NY – Historic Albany Foundation announced today a grant award totaling $80,000 from the New York State Council on the Arts (NYSCA) to support the recovery of the nonprofit arts and culture sector ($40,00 to be awarded in 2023, and $40,000 the following year). Following New York State’s historic investment for the arts, NYSCA has awarded $90 million since Spring 2022 to a record number of artists and organizations across the state.

 Governor Kathy Hochul said, “As a cultural capital of the world, New York State is strengthened by our expansive coverage of the arts across all 62 counties.  This year's historic commitment to the arts sector will spur our continuing recovery from the pandemic and set the course for a stronger future."

NYSCA Executive Director Mara Manus said, “We are immensely grateful to Governor Hochul and the Legislature for their unprecedented investment of $240 million to support arts organizations across the state. New York State arts organizations such as Historic Albany Foundation are the cornerstone of our vibrant arts economy. As crucial drivers of our health and vitality, we are grateful to the unwavering dedication of arts workers across the state.”

NYSCA Chair Katherine Nicholls said, “On behalf of the entire Council, I congratulate Historic Albany Foundation on this grant award. Their creative work provides the benefits of the arts to both their community and all of New York. Arts organizations are essential, leading our tourism economy and fueling sectors such as hospitality, transit, and Main Streets across our state. “ 

About the New York State Council on the Arts                                            

NYSCA preserves and advances the arts and culture that make New York State an exceptional place to live, work and visit. NYSCA upholds the right of all New Yorkers to experience the vital contributions the arts make to our communities, education, economic development, and quality of life. To support the ongoing recovery of the arts across New York State, NYSCA will award record funding in FY 2023, providing support across the full breadth of the arts.

 

NYSCA further advances New York's creative culture by convening leaders in the field and providing organizational and professional development opportunities and informational resources. Created by Governor Nelson Rockefeller in 1960 and continued with the support of Governor Kathy Hochul and the New York State Legislature, NYSCA is an agency that is part of the Executive Branch. For more information on NYSCA, please visit http://www.arts.ny.gov, and follow NYSCA's Facebook page, Twitter @NYSCArts and Instagram @NYSCouncilontheArts.