Administrative Assistant Job Vacancy - Filled!
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POSITION: Administrative Assistant
TYPE: Part Time - Hourly
OVERVIEW
Historic Albany Foundation is a 501 c 3 non-profit organization whose mission is to preserve and protect buildings that have architectural, historic, or civic value through advocacy, technical assistance and education.
POSITION
The Administrative Assistant position at Historic Albany Foundation is part-time, up to 16 hours per week on average, with more hours required for special events (namely Feast in the spring, Stoop Stroll / House and Garden Tour in the summer, and Built in the fall). This position shares the administrative and program tasks as part of the HAF administrative office team. This position can be accomplished Monday through Friday, with some evening and weekend hours required for special events and programs. Hours and days can be flexible with mandatory attendance each Wednesday morning.
This position works closely with the Membership, Outreach, and Programming Manager, the Director of Preservation Services, and the Executive Director.
RESPONSIBILITIES
General Administrative Support These activities support income-producing programs and events and have proven to result in increased membership and attendance
Updating monthly membership renewal letters and mailing to soon-to-expire members
Emailing soon-to-be-expiring members
Filing
Managing the donor database (including inputting, exporting, tagging, and running lists)
Managing the CRM audience using the information from the donor database
Transferring data from Square into the above channels
Generating all thank you letters via mail merge
Managing online community calendars with upcoming programming dates and descriptions
Ordering office and event supplies
Errands such as the post office, picking up supplies, etc.
Other administrative duties as they arise
Special Events and Programs These activities directly support annual fundraising events and programs:
General event administration
Assistance with online auctions
Assistance with RSVP lists for events
Attend major events and programs for assistance with registration, and onsite needs
QUALIFICATIONS AND SKILLS
Minimum of high school diploma
At least five years of experience in a similar administrative position
Attention to detail and accuracy
Ability to work independently
Self-starter
Proficient in various technology and software including Microsoft Office, Google Drive, and ability to learn various database and website software
A valid NYS Driver’s License for the ability to drive for occasional errands is required